Free Tool

Margin Calculator

Margin Calculator is a free online tool that calculates your true profit margin on a cleaning job — commercial or residential.

Enter your contract price, labor, supplies, and overhead — see your true gross margin in seconds.

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$
Include payroll tax, workers' comp, etc. — use the Burden Rate Calculator to find this.
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Your share of rent, admin, insurance, etc. (~15% of revenue is a common benchmark.
Typical margin benchmarks
  • Under 10% — high risk, almost no buffer for a callout, a supply price hike, or a job that runs long.
  • 10–15% — workable but thin, especially on smaller accounts with less room to absorb surprises.
  • 15–25% — healthy range for most recurring commercial or residential cleaning contracts.
  • 25%+ — strong margin, more common on medical, specialty, or niche accounts.
What counts as what

Labor should be your fully burdened cost (base wage plus payroll tax, workers' comp, PTO, and turnover) — not just the hourly rate you pay. Supplies covers chemicals, paper products, and equipment wear for this account. Overhead is your share of rent, insurance, vehicles, software, and admin time — most small cleaning companies land around 12–18% of revenue here.

True Gross Margin
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of monthly revenue
$0
Monthly Profit
$0
Total Cost
Cost breakdown
Labor (burdened) $0 (0%)
Supplies $0 (0%)
Overhead $0 (0%)
Total Cost $0
Create a free account to save this calculation and track actuals after the job starts.